A Handy Office Move Checklist – Make a Successful Move Less Challenging
The process of moving offices is oftentimes underestimated. Many businesses still leave things to the very last minute; choosing to try and keep the business processes running as long as they can until the inevitable break in productivity occurs and chaos ensues. While it is the correct to ensure that downtime is as limited as possible, delaying crucial elements of the move to achieve this is a fool’s game. With a solid office move checklist at hand, you can keep your business running throughout the move.
You don’t have to give up productivity during your office’s move. With a bit of forethought, planning and expert logistical support, you can keep your company’s wheels turning throughout the move. At Elliott Afrovan, we have helped thousands of companies and offices to relocate throughout South Africa. We offer excellent logistical planning, execution and support with our national network of experts.
Our clients benefit from our lifetime of experience in the office relocation sector. One of our most important tasks is to make your company’s relocation as hassle-free and effortless as possible for you, your staff and your customers and clients. In keeping with this, we’ve compiled a handy office move checklist that you can use as a departure point for setting the wheels in motion of your relocation.
Office Move Checklist – Early Planning
There are quite a few aspects that go into the early planning stage of organising a move. First and foremost is to decide on an appropriate staff member who will be the point of contact between your business and our Central Project Manager. After this, take the following points into account:
- Consider your current office equipment and IT situation – does it make sense to move it? Or should it be upgraded or replaced for the new premises?
- List all the stationery and company letterheads that need to be amended;
- Budget for any new access and security upgrades at your new premises; and
- Send notices to clients, suppliers and distributors stating that you are relocating, providing details of changes to PO boxes, phone numbers and the actual address.
Keep your staff informed of the progress of developments and confirm the date of the move with your Central Project Manager. Throughout the planning stages, arrange the disconnection and reconnection of electricity, telephony, broadband and mail services at the new premises.
Office Move Checklist – Just Prior to the Move
Confirm all the final details with your Central Project Manager, and label all effects in accordance with the new floor plan. Ensure that you have all the access details, keys and codes for the new premises, in order to allow your staff and our employees to take care of getting all equipment and freights delivered and unpacked.
It can seem like a mammoth task, but following this basic office move checklist and with the support of your Central Project Manager, your business will enjoy a smooth transition to its new premises.
Give Yourself a Break with Our Office Move Checklist
At Elliot Afrovan, we bring years of experience to the office removals and logistics sector, to your benefit. Our countrywide network is comprised of exceptionally skilled and experienced, dedicated teams that provide you with excellent service. We aim to provide you with a comprehensive moving experience that ensures that your relocation is as hassle-free as possible.
The teams of Office and IT Relocation Project Managers that support our operations are dedicated to offering world-class services. They are experienced in facilitating and organising office moving projects of varying scopes and sizes. We assign a dedicated Central Contact Project Manager to facilitate each company’s move. These project managers work in close tandem with our Facilities Managers and other team members from our clients’ companies and external companies. They plan your office move and ensure that all of your specific requirements are adhered to.
We are always happy to share the knowledge and expertise that we have gained over the years to make our clients’ moves easier, so speak to us to learn more about our office move checklists and for advice on planning your office move. Let us help you make this move smooth and hassle-free on all parties involved, and help your business keep its doors open during the move.