Prepare for an Easy Office Move in 4 Easy Phases
The time to move to your new office premises has come, but where do you begin? How do you even start to prepare for an office move? It can be very intimidating. One of the best pieces of advice that we can give you is that you need to prepare well in advance for moving day. Things can take a lot more time, effort, and planning than you might initially expect. Make sure that you have plenty of time to deal with unexpected hurdles. At Elliott Afrovan, we suggest that you make use of our professional office-moving services if you want things to run smoothly. Here is a brief rundown of things to do when preparing for an office move:
Phase 1 – Preparation
- Get in touch with your telephone service and Internet service providers to ensure that they transfer your lines and services to the new premises on time.
- Inform your suppliers, debtors, and service providers of your new address and the date of your move.
- Make sure that you read up on all the rules at your current and future premises with regards to moving. Some buildings and business parks have rules regarding what times of the week or day are suitable for moving and which facilities you can use (such as parking areas, lifts, etc.).
- Make a detailed list of all the furniture, equipment, and stock items to be moved. Be as thorough as possible, as additional items added to the list on moving day will result in additional fees.
- Book a professional moving company as soon as possible so that they can start planning for the day too.
Phase 2 – Setting Tasks
- Meet with your office-moving company to assess the premises and draw up a move strategy.
- Inform all parties of any special moving instructions and whether you have any fragile or sensitive items that need to be handled with care.
- Assign move tasks and responsibilities to your staff.
- Chat with your insurance broker about insuring the move and about the cover for the new premises.
- Ensure that you have new office stationery reflecting your new premises ordered and ready for when you re-open your doors for business.
- Spring clean the office to get rid of unwanted or unnecessary furniture, equipment, files and accessories.
Phase 3 – Finalise Plans
- Meet with your staff to ensure they understand what to expect on moving day and what their duties are.
- Contact your current and new business neighbours to inform them of your move. The trucks and the bustle are bound to cause some disturbance and it is best to give them a heads-up.
- Send reminders to customers, suppliers, and service providers about your date of move and new address.
Phase 4 – Get Ready; Moving Day is Just Around the Corner
- Order move items such as crates, boxes, packaging tape, permanent markers, and bubble-wrap.
- Ensure that you arrange packing and preparation assistants.
- Start packing up all areas methodically and ensure that any unwanted goods are recycled.
- Draw up a floorplan and provide it to your removals company. This will show them which labelled boxes need to be delivered to which area or office within the new building.
- Run through your moving plan/strategy again to ensure that everything has been done.
Book Elliott Afrovan for Your Office Move
Hiring a professional mover is an important part of the relocation process. If you want to get ready in the most efficient way possible, consult with our moving professionals at Elliott Afrovan. With extensive experience behind us, we are confident that we are the best team to handle your upcoming office move. No moving project is too big or too small for our team to perform. All moves are overseen by dedicated project managers and supervisors to ensure that you get the very best service from us, every time.
If you are in the process of planning a relocation or an office move, take the time to discuss your situation with Elliott Afrovan’s friendly consultants. We will provide you with helpful moving advice and offer you competitive rates. Our aim is to make your office move as hassle-free as possible. Forget about moving stress –we have you covered! For more information and support, contact Elliott Afrovan via email or telephone today.